How to make a file repository searchable by taxonomies.

  • I am trying to figure out how to create a searchable repository for files on the company intranet.. I have hundreds of files for things like policies and procedures, regulations, forms etc. that are used to manage our day to day business. I would like to search the files by taxonomies such as department, common search names like “Time Off” request, “absentee policy” etc. I can convert all of the files to PDF. It would also be nice to be able to grant security rights to a username so that employees such as the HR Director can upload new files or replace outdated ones with new copies. Everyone else would need read only access. I have looked at several plugins that have folder/ file manager type of interfaces but I’m looking for more of a search box/query type of lookup with results. anyone done this before. I have some basic html experience but I’m new to word press and been reading guides out the ying yang. can anyone point me in the right direction? . Thanks in advance.

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  • Hi

    I do not really think this is a WordPress question, but a query of a more general nature.

    One way of doing this is to store meta data about each document in a database (title, location etc) and then store in a separate table or tables ‘tags’ about each document, much like you get tags on posts in WordPress. You could then search the tags to give you a list of documents meeting certain criteria.

    You can also buy document indexing/archiving/searching systems if you take a look on the internet.

    Thread Starter bgmaynard

    (@bgmaynard)

    Thanks for the help! I’ve looked at some documentation on how to set up a page using custom db fields but haven quite figured it out yet. I’ve downloaded several plugins but most give you a file tree type of interface and trying to get some of my users up to speed on how to find anything would be almost impossible.
    Looks like I may have to learn PHP to get what I’m looking for. unfortunately all of my experience is in networking and very little programming and coding. I worked with joomla for a few months and had the same issues. A friend told me to use word press because its easier to learn and is laid out in a much easier to learn format. I will keep looking for some widgets and plugins that my hopefully get me what I’m looking for. Thanks for the reply. ??

    pleasure and good luck in your search

Viewing 3 replies - 1 through 3 (of 3 total)
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