different shopmanager role for each product category

@digihelpbe could this help?

Modify Product Query:

You’ll need to modify the product query in the WooCommerce admin to filter products based on the user’s role and the specific product category they are allowed to manage. You can do this by hooking into the pre_get_posts action.

function custom_admin_product_query($query) {
    global $pagenow;

    if (is_admin() && $pagenow == 'edit.php' && isset($_GET['post_type']) && $_GET['post_type'] == 'product') {
        $user = wp_get_current_user();
        
        if (in_array('ksa_manager', $user->roles)) {
            // Modify the query to filter products based on the KSA category
            $query->set('tax_query', array(
                array(
                    'taxonomy' => 'product_cat',
                    'field' => 'slug',
                    'terms' => 'ksa', // Change this to the KSA category slug
                ),
            ));
        }
    }
}
add_action('pre_get_posts', 'custom_admin_product_query');

Repeat for Other Youth Groups:

Repeat steps 1-4 for each youth group, customizing the role names, capabilities, and category filters accordingly.

Remember to thoroughly test this setup on a staging site before implementing it on your live site, and always make sure you have a backup. Additionally, depending on your specific requirements, you might need to adjust and extend the code provided.

You can find a similar problem and a short solution here – wordpress – Woocommerce: I restrict users from managing certain categories and products? – Stack Overflow and based on that better code example

/**
 * Custom function to restrict users from managing certain categories and products
 */
function custom_restrict_user_capabilities() {
    // Check if the user is an administrator (admin can manage all)
    if (current_user_can('administrator')) {
        return;
    }

    // Add product category slugs that should be restricted for non-admin users
    $restricted_categories = array('restricted-category-1', 'restricted-category-2');

    // Get the current user
    $user = wp_get_current_user();

    // Check if the user has capabilities to edit products
    if (in_array('shop_manager', $user->roles)) {
        // Modify the user capabilities to exclude managing restricted categories
        foreach ($restricted_categories as $category) {
            $user->remove_cap('edit_products');
            $user->remove_cap('edit_products');
            $user->remove_cap('edit_published_products');
            $user->remove_cap('publish_products');
            $user->remove_cap('delete_published_products');
            $user->remove_cap('delete_products');
            $user->remove_cap('delete_private_products');
            $user->remove_cap('edit_private_products');
        }
    }
}
add_action('admin_init', 'custom_restrict_user_capabilities');

/**
 * Custom function to modify product queries based on user capabilities
 */
function custom_modify_product_query($query) {
    // Check if the user is an administrator (admin can manage all)
    if (current_user_can('administrator')) {
        return $query;
    }

    // Get the current user
    $user = wp_get_current_user();

    // Check if the user has capabilities to edit products
    if (in_array('shop_manager', $user->roles)) {
        // Modify the product query to exclude products from restricted categories
        $restricted_categories = array('restricted-category-1', 'restricted-category-2');
        $tax_query = array(
            array(
                'taxonomy' => 'product_cat',
                'field'    => 'slug',
                'terms'    => $restricted_categories,
                'operator' => 'NOT IN',
            ),
        );
        $query->set('tax_query', $tax_query);
    }

    return $query;
}
add_action('pre_get_posts', custom_modify_product_query');

• This reply was modified 10 months, 2 weeks ago by Rok Megli?.

Hi there @digihelpbe ??

Thanks for reaching out to Woo Support!

Can I create a new shopmanager role that only has access/manage all the products and orders of one specific product categorie (eg. ksa only) ? and how?

From what I gather, WooCommerce Multisite (Google search with the term linked here) would be a good candidate for the needs of this set-up.

Otherwise, feel free to consider if a plugin like User roles editor would cover the needs to a sufficient degree.

I trust that points you in the right direction, but if you have more questions, let us know.

We’re happy to help.