This question has been asked, and answered, multiple times, although probably buried deep in the old threads by now. You can also clearly figure it out by reading the documentation and going over the general settings. Documentation is here:
https://stephensherrardplugins.com/docs/pta-volunteer-sign-up-sheets-documentation/
These are the copied and pasted descriptions (from the above documentation page) of the two settings you need to look at:
- Show Expired Tasks??— If you want to view signup info even after the dates have expired, check this box. This ONLY affects the signup lists on the ADMIN side. The public sign up sheets will never show tasks/signups that have expired. Make sure the next option is NOT checked, or else old signups will be purged from the database and not viewable.
- Automatically clear expired signups??— Enables the hourly CRON function that checks for and deletes expired signups from the database. If you want to save your signup data after a task date has passed be sure to uncheck this and then check the above option to be able to view the expired tasks/signups on the admin side. If later on you want to manually delete all your expired signups, use the button on the CRON Functions page. For example, it is useful to clear all signups so that you can alter the dates on a sheet and reuse it for the following school year.
If you had that second one checked (should be unchecked by default), then it’s too late and your old expired signups will have been deleted from the database and you would only be able to retrieve them through a database backup file on your server (assuming your server backs up daily).
Note that you can now automatically send thank you emails to all volunteers any # of days after the end of an event using the new Automated and Conditional Emails extension:
https://stephensherrardplugins.com/plugins/volunteer-sign-up-sheets-automated-and-conditional-emails/
