Add custom fields to New Order emails

Hi,

You can use one of the hooks in the email templates. Either “woocommerce_email_order_details” or “woocommerce_email_customer_details”.

I’d suggest to have a look through the templates/email directory and have a look which templates are used for the order emails. So you can hook into the right location.

The following guide explains more on the template structures: https://docs.woocommerce.com/document/template-structure/

Another alternative is to use the Checkout Field Editor: https://woocommerce.com/products/woocommerce-checkout-field-editor/

This will allow you to add fields which will show up both in the order details and emails.

Thanks.

The client doesnt want to pay for the Checkout Field Editor plugin. ??

Im not sure how to “…hook into the right location”

Ive tried the following which I found on a forum post, but it doesnt work:

add_filter( 'woocommerce_email_order_meta_fields', 'custom_woocommerce_email_order_meta_fields', 10, 3 );

function custom_woocommerce_email_order_meta_fields( $fields, $sent_to_admin, $order ) {
    $fields['meta_key'] = array(
        'label' => __( 'Enter your message to appear on the card' ),
        'value' => get_post_meta( $order->id, 'card_message', true ),
    );
    return $fields;
}

If you have a look at the email order template you can see that the hook it uses is called “woocommerce_email_order_meta”

See: https://github.com/woocommerce/woocommerce/blob/release/3.3/templates/emails/customer-completed-order.php#L43

Also the variables which are passed to the hook are very different. So you would need to adjust these accordingly. You will get an instance of $order which you can use to get your custom fields.

So sorry Michael, as you can tell, Im not the most experienced developer. ??

So Ive changed my code to:

add_filter( 'woocommerce_email_order_meta', 'custom_woocommerce_email_order_meta', 10, 3 );

function custom_woocommerce_email_order_meta( $fields, $sent_to_admin, $order ) {
    $fields['meta_key'] = array(
        'label' => __( 'Enter your message to appear on the card' ),
        'value' => get_post_meta( $order->id, 'card_message', true ),
    );
    return $fields;
}

How would I pass the card_message variable to the email?

There are many ways to get it done. My suggestion was to add it on an action hook if the other code wasn’t working for you. Although you would need to change the code completely in how it displays the custom data.
The following documentation explains more on how actions hooks vs filters work:
https://docs.woocommerce.com/document/introduction-to-hooks-actions-and-filters/

The original code you were using should also work. There isn’t any specific reason why that isn’t working. Although I would suggest to get the data directly from the $order object. Something like this works perfectly for me:

add_filter( 'woocommerce_email_order_meta_fields', 'custom_woocommerce_email_order_meta_fields', 10, 3 );
function custom_woocommerce_email_order_meta_fields( $fields, $sent_to_admin, $order ) {
    $fields['card_message'] = array(
        'label' => __( 'Enter your message to appear on the card' ),
        'value' => $order->get_meta( 'card_message', true ),
    );
    return $fields;
}

• This reply was modified 6 years, 9 months ago by Michael.
• This reply was modified 6 years, 9 months ago by Michael.

Hmm, I just tried your code and still nothing. Am I right in thinking that it should show up in the Failed Email too? Or is it just going to work in the New Order emails?

What would the code be if I used an action (presumably “woocommerce_email_order_meta_fields” ?)

Sorry. Thanks for your continued assistance. :/

Where are you adding this code on your site?

Hi Dustin. Im adding it to my theme’s functions.php file.

Just to clarify: I need to display the 2 new fields on both the New Order emails and the Failed Order emails.

This level of customization goes a bit beyond the free level of support for forums. I recommend higher a developer to get things working properly.

Hi guys, just reopening this.

Ive *almost* got this working. My code in my functions.php:

add_filter( 'woocommerce_email_order_meta_fields', 'woocommerce_email_order_meta_fields_func', 10, 3 );
function woocommerce_email_order_meta_fields_func( $fields, $sent_to_admin, $order ) {

	$fields['card_message'] = array(
		'label' => __( 'Enter your message to appear on the card', 'woocommerce' ),
		'value' => wptexturize( get_post_meta( $order->id, 'card_message', true ) ),
	);
	
	$fields['delivery_instructions'] = array(
		'label' => __( 'Delivery date' ),
		'value' => get_post_meta( $order->id, 'order_delivery_date', true ),
	);

	//... more meta fields goes here

	return $fields;
}

add_action( 'woocommerce_email_after_order_table', 'woocommerce_email_after_order_table_func' );
function woocommerce_email_after_order_table_func( $order ) {
	?>

	<h3>Additional information</h3>
	<table>
		<tr>
			<td>Card message: </td>
			<td><?php echo wptexturize( get_post_meta( $order->id, 'card_message', true ) ); ?></td>
		</tr>
		<tr>
			<td>Order delivery date: </td>
			<td><?php echo wptexturize( get_post_meta( $order->id, 'order_delivery_date', true ) ); ?></td>
		</tr>
	</table>

	<?php
}

This displays the html in my emails, BUT it doesnt pass through the 2 variables.

I feel Im almost there, just need to get those 2 variables to display in the emails.

Thanks so much for your help ??

Sorry, can’t say why its not working but can offer what worked for me:

1. add field to checkout – OK

2. collect metadata and add to postmeta table – I am not using the same hook, can’t say if that makes a difference.

add_action( 'woocommerce_new_order', 'tp_new_order' );
function tp_new_order( $order_id ) {
  $tp_preferred_slot_nr = isset( $_POST['tp_preferred_slot_nr'] ) ? $_POST['tp_preferred_slot_nr'] : 0;
    add_post_meta( $order_id, 'tp_preferred_slot_nr', $tp_preferred_slot_nr, true ); 
}

3. Check the postmeta table in phpMyAdmin to ensure the values are being added to the table

4. Get the value from the postmeta table – I’m also using get_post_meta() but its inside my custom email template ($order is automatically passed to the template)
$preferred_slot_nr = get_post_meta( $order->get_id(), 'tp_preferred_slot_nr', true );

AH! Thanks so much lorro – its now working!!! ??