Emailing volunteers for a specific task

Sorry, but there is no built-in function for sending mass emails to volunteers.

The contacts for each sheet should also be getting an email when any one signs up for their sheet, so they could simply collect those email addresses as they receive them in their email client, and then easily put them all in a CC or BCC field for a mass email.

Or, as you said, you can export the sheet data to CSV and collect the emails that way as well.

Feel free to add that to the many feature requests for the plugin on my site, as that’s not a bad idea, but there are other considerations:
Are you then giving the contacts for each sheet special access to the admin area where they could fill out a form to mail to all volunteers? In our PTA, we were not comfortable with letting all committee chairs have access to the WordPress admin area. So, if you don’t do that, then you need to create some kind of special page/form on the front end, and give each chair person special access to that page (would have to be password protected), plus all the code needed to determine who has access to what, and which volunteers from which sheet they are trying to email, etc…. Much easier to just collect the emails manually and let them send any mass emails the way they are used to with their own email client software.

Best explained by example. We mainly use the sign-ups for dragonboat and voyageur canoe drop-in sessions. which don’t need regular email contact since everyone knows the drill. For our moonlight dragonboat paddle I want to be able to email all signed-up paddlers with info unique to this paddle. Would be nice to be able to easily email all of them at the click of a button.

On another note is there any way to turn off the copy of the confirmation emails going to the Contact? Our contact people monitor the sign-ups and would just as soon not receive all the confirmation notices.

Sorry, no setting to turn off those emails either.

You could use a fake email address, or set up a free junk mail account, but then any volunteers clicking on the chair/contact link on the sheet would also be sending email to that fake/junk address.

You could also tell them to set up a filter in their email client to filter messages with that particular subject if they can’t be bothered to manually hit the delete button.

Optionally, if you don’t mind editing a bit of code, you can comment out or delete the lines of code in the class-pta_sus_emails.php file. Pretty obvious where it is… look for the $chair_emails section starting around line 97

Thanks. I’m happy to use the work arounds as one size never fits all.
J